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Select a date. A beautiful snow-capped wedding during ski season may be easy to pull off for the natural décor, but more difficult to plan. Ski season (late November to mid-April) will likely be crowded, making lodging for guests more limited. Lodging will also be more expensive during this time. However, if you are planning the event at a hotel or resort, negotiate room discounts with the package. - 2
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Next, you will need to choose a venue. Aspen offers everything from ski resorts and clubs to a turn-of- the century mining museum. Based on the number of guests, indoor/outdoor locale, and budget as mentioned above the time of year is key. If you are not using an Aspen wedding planner, make the most of the assistant offered by the venue staff. For instance, hotel concierges or event coordinators will have recommendations for local vendors like florists or musicians. - 3). Organize guest accommodations. Aspen presents many different lodging options, from basic to high-end, depending on what you expect your guests will want to spend. Take into consideration that the trip to the wedding itself may be an added expense on top of the accommodations and gift.
- 4). Choose a caterer and photographer. If you are having your event at a hotel or resort, typically outside food is not allowed or the facility charges a per person fee for outside catering. So take this into account in planning your budget. Whether using a local photographer or one from your area, make sure to provide him with details on the setting for shot preparation.
- 5). Send your "save the date" cards as much in advance as possible to give guests time to make travel plans. Consider using a licensed travel agent to help your guests make their arrangements. This will save everyone time and money, as agents will have knowledge of deals and travel packages.
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